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Day-Of Wedding Coordination

Allow us to orchestrate & execute your best day ever -

because there's more to it than just showing up at the venue!

2-3 Months Prior...

• Meet with the Bride and Groom to create a wedding day timeline

• Review all details and logistics planned for the wedding day

• Review any arrangements the couple have previously made with vendors, and update timeline accordingly

• Provide etiquette advice

Rehearsal...

• Work with wedding officiator to walk through the wedding ceremony, processional and recessional for the wedding party

• Remind wedding party of where they need to be the following day, and at what time

  • Setup and manage rehearsal dinner if needed
    • Transport any necessary décor items from the Rehearsal Dinner to the Reception location for overnight storing if needed

Overall Day-Of...

• Keep comprehensive emergency kit on-site, from medical supplies to sewing kits to extension cords and beyond

  • Perform emergency clothing fixes, stitching, stains, etc

Pre-Ceremony...​

• Facilitate on-time arrival of hair and make-up stylists and instruct them as to where to set up their equipment

• Confirm photographer and videographer arrive on time, and are aware of the day’s timeline

  • Coordinate with transportation vendor so the wedding party departs for the ceremony as scheduled

    • Communicate any last minute details to the wedding party

Ceremony...​

• Distribute all flowers to remaining wedding party and family members

• Set up programs, guest book, unity candles, and send-off items

• Ensure ceremony musicians have arrived and direct them as to where to set up

• Ensure Ushers/Groomsmen arrive on time and are ready to escort guests

• Ensure designated attendants arrive on time and are ready to pass out programs and assist with the guest book

•Alert Ushers/Groomsmen as to when to begin escorting guests to their seats

• Coordinate with the ceremony officiator and musicians to determine signals or cues that will begin the ceremony

• Handle any emergencies that may arise

• Line up wedding party and family members for the processional

• Cue ceremony musicians when wedding party is ready to begin processional

• Transport items from the ceremony location to the reception venue and store any items not needed at the reception

Reception...​

• Bustle dress before reception entrance

• Greet all vendors and instruct them as to where to set up

• Make sure Cocktail Hour and Reception décor is set up according to plan

• For outdoor tent or barn weddings – make certain that lighting is arranged and working appropriately

• Confirm timing and logistics with band, DJ or designated emcee and ensure they can correctly pronounce the wedding party’s names

• Meet with catering and venue staff to confirm food timing and the overall flow of the evening

• Arrange escort cards

• Place chargers, menu cards and favors at individual settings

• Set up table numbers, guest book, card box, cake cutting utensils and champagne flutes

• Ensure any other miscellaneous décor is set up according to plan – wedding signage, cocktail napkins, family photos, photo booth and so on

• Assist catering and/or venue staff with remaining setup needs

• Examine guest tables and head table to confirm they are set up properly and have the correct number of chairs at each

• Review final set up before guest arrival


• Ensure proper flow of Cocktail Hour food and drinks

• Help guests locate their escort cards and dining tables, and encourage them to take their seats at the appropriate time

• Ensure that messes are cleaned up and that trash cans stay empty

• Clear tables and collect trash as evening progresses

• Cut and serve the wedding cake

• Locate wedding party and line them up for their introductions

• Cue band, DJ or designated emcee when the majority of guests have found their tables and the Bride and Groom are ready to be introduced

• Know the catering service’s schedule, and help ensure that guests are served at the appointed time

• Cue band/DJ, photographer, videographer and immediate family members when important events take place (i.e. first dance, parent dances, cake cutting, and toasts)

• Cue Father of the Bride, Best Man and Maid of Honor when they are about to be announced for toasts

• Distribute final payments and gratuities to vendors at the end of the night

• Prevent and fix any problems that may arise during the event

• Remain easily accessible through the entire event in case there are any details the Bride & Groom would like attended to


Post-Wedding Management...​

• Distribute any final payments or gratuities to vendors at the end of the night

• Distribute any sendoff items (sparklers, streamers, etc) and line up guests for the grand exit

• Pack up getaway vehicle with bride and groom's personal belongings

• Collect and pack up decor and gifts, ensure they are sent home with appropriate designated people

• Ensure that guests have their belongings and facilitate exiting of the facility by required time

• Ensure that appropriate clean-up is completed and that venue is left in appropriate condition

we offer 40% off Coordination services to our floral clients.

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it's time to start planning!

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