Rehearsal Dinner

• Coordinate with Wedding Officiant, DJ, and musicians to create a ceremony order, including processional and recessional

• Run and manage the wedding rehearsal, instruct all wedding party and family members on where to stand, what to do

• Provide tips and pointers for a seamless ceremony

• Transport any decor or florals to/from the rehearsal if needed

Before the Ceremony

• Provide a comprehensive emergency kit on-site, with everything from sewing materials and clothing fixes to medical supplies and backup cake servers

• Confirm and facilitate on-time arrival of all other vendors; greet & direct them on arrival

• Handle any emergencies that may come up while you're getting ready (because you should just be enjoying mimosas with your girls!)

• Set out decor items, centerpieces, place cards, seating charts, and florals

• Greet and direct wedding guests to their seats

• Distribute bouquets, pin on boutonnieres, and put on corsages

• Set out programs and ceremony items (unity candle, sand, cross, etc)

• Line up and direct all wedding party members, ushers, and family throughout ceremony

• Cue musicians, DJ, and wedding officiant

Reception

• During post-wedding photos, ensure that the couple is hydrated and comfortable

• Assist with flow of guests from ceremony to reception areas

• Make sure that cocktail hour and food serving is being carried out while couple is taking photos

• Coordinate timing of grand entrance, ensure DJ has correct pronunciation of names

• Assist catering or venue staff with any needs that may arise

• Once guests are served, clear any trash and plates from tables and ensure that food and drink stations remain filled throughout night

• Ensure that all special events (first dances, speeches, toasts) occur according to schedule

• Cut and serve wedding cake if needed

• Remain available throughout the night to prevent and handle problems, and attend to any special requests or needs of the Bride & Groom

Post-Wedding Management

• Distribute any final payments or gratuities to vendors at the end of the night

• Distribute any send-off items (sparklers, streamers, etc) and line up guests for the grand exit

• Pack up a to-go box of food and cake for Bride & Groom to take with them; pack up getaway vehicle with their personal belongings

• Collect and pack up decor & gifts, ensure they are sent home with appropriate designated people

• Ensure that guests have their belongings and facilitate exiting of the facility by required time

• Ensure that appropriate clean-up is completed and that venue is left in appropriate condition